Plymouth-Canton Community Schools (P-CCS) recently partnered with Safe Visitor Solutions to provide the district with a comprehensive visitor management and student check-in / check-out system that integrates with existing school safety technology. This system will be used at all P-CCS buildings to screen and check-in and check-out all visitors. It can also be used for parents to check-in and check-out students while maintaining the security of buildings and minimizing the amount of people entering the school buildings. This system will be deployed through a kiosk located in the building's secure vestibule adjacent to the main office. Parents and visitors will be asked to sign into the kiosk which will screen visitors against a national sex offender database and prohibited visitor database and parents against the district's MiStar student management system. 

Parents and visitors are asked to have a government issued identification card which will be used to scan the barcode information on the back of the card. Parents, please take a moment to ensure that the information on your identification matches what has been entered into MiStar to avoid any potential false denials. 

The 2D barcode depicted below will be used by the scanner attached to the kiosk. 

Please see the below information as it pertains to the policy and procedures associated with the use of the visitor management system. 

Policy and Procedure

The safety of our students and staff is of high importance. We have created this parent & visitor management guide to inform staff, students, parents, and visitors of our school access policy and procedures. Our schools are unique and may require further protocols not included in this guide. These policies and procedures are minimum requirements. 

Visitor Screening 

According to school board policy, all visitors including parents must sign-in the visitor log, present a form of government identification (ID) such as a Driver's License upon entering the school during school hours and when children are present. All visitors will be subject to a screen against the national sex offender registry and if applicable, internally created prohibited visitor database. Those exempt from the sex offender screen are officers of the court and first responders. We use either the National Sex Offender Public Website or the Visitor Management System to screen visitors. Any information received from this process is viewed only by the screener and if necessary, the school administrator. 

The following are possible outcomes from the screen: 

• No Match 

  • If there is no match, the visitor will receive a badge to be worn at all times while at the school. The visitor should sign-out and return the badge to the office prior to leaving the school. 

• Possible Offender Match

  •  If the record indicates a possible match, the screener will discreetly notify school administration and/or the district safety/security team. District administration is available for guidance. 

• Positive Offender Match 

  • Registered sex offenders and prohibited visitors are prohibited from entering the school grounds. If there is a positive offender match, the screen will discreetly notify school administration and office staff. 

Exceptions include the following, but are subject to requirements: 

• A student enrolled, or a student visiting from another school participating in any event at the school; 

• A parent/guardian registered sex offender may enter school grounds for:

  • Attending a conference at the school with school personnel to discuss academic and/or social progress of parent/guardian’s child;

  • When campus administration has requested the parent/guardian’s presence;

  • To pick up and drop off their child from school (outside). 

Requirements to the above-mentioned exceptions:

• The parent/guardian must notify school administration of the purpose of the visit in advance, including date and time. 

• School administration notifies district administration of the parent/guardian’s intent to visit.

• The parent/guardian must check in at the school administrative office upon arrival and departure from the school. The visitor should sign-out and return the badge prior to leaving school. This includes receiving a badge to be worn while at the school.

• The parent/guardian must always remain under the direct supervision of school staff. 

Protective Orders 

Plymouth-Canton Schools shall comply with all legal restraining and protective orders. 

Other Unauthorized Persons; Refusal of Entry; Ejection; Identification, and Appeal: 

A visitor who fails to submit a form of government identification shall not be allowed on school grounds. An administrator may refuse to allow a person to enter on or may eject a person from the property under the school’s control if the person refuses to leave peaceably and poses a substantial risk of harm; 

The person behaves in a manner that is inappropriate for a school setting; and the school administrator issues a verbal warning and may result in the refusal of entry or ejection; 

The person persists in that behavior. School administration will maintain a written record of each verbal warning, including name to whom the warning was issued and the date of the issuance. At the time a person is refused entry to or ejected from the school, the school will notify local law enforcement to have the person formally trespassed from the school. If a parent/guardian of a child enrolled in the school is refused entry, the school shall accommodate the parent/guardian to ensure the parent/guardian may participate in the child’s ARD, 504 meeting, due process hearing, or parent teacher conferences. A person refused entry or ejected may appeal the decision using the student/parent grievance policy. A decision of the superintendent to grant or deny an appeal under this section is final.

Information Security:

The information obtained from a scanned government identification will only be used by school officials for the purposes outlined herein and under no circumstances will this information be shared, duplicated, or otherwise disseminated. Information will be maintained on a secure server in accordance with district retention policies.